Job Description for Associate – Finance
Position: Associate – Finance
Location: Kolkata – West Bengal
Report To – Chief Finance Officer
Job description: This position is seeking a candidate who will play a crucial role in
finance data entry, record management, documentation, and reporting for
operations different locations. The role requires accuracy, discipline, basic
accounting understanding, and the ability to coordinate with multiple locations for
timely collection, entry, verification, and maintenance of financial records.
This role is ideal for candidates with 1–2 years of experience who are comfortable
working with numbers, handling documentation, managing Excel-based tasks,
and coordinating centrally across multiple operational units.
Key Responsibilities:
1. Financial Data Entry and Accounting Support
• Enter day-to-day financial data received from different locations into
prescribed formats, trackers, and systems.
• Maintain accurate entries of vouchers, bills, invoices, receipts, payment
records, advances, and expense details.
• Update finance MIS, expense trackers, budget utilization sheets, and other
assigned reporting formats.
• Support timely entry and compilation of accounting and finance-related
data from multiple locations.
2. Documentation and Record Maintenance
• Maintain proper digital and physical records of financial documents
received from different locations.
• Organize, scan, rename, and archive vouchers, bills, supporting documents,
and approvals in a structured manner.
• Ensure that all records are properly filed and available for audit, verification,
and reporting purposes.
• Track missing, incomplete, or pending documents and follow up with
concerned teams.
3. Multi-State Finance Coordination
• Coordinate regularly with finance and programme teams for collection of
financial data and supporting documents.
• Follow up on pending bills, vouchers, approvals, reimbursement records,
and other finance-related papers.
• Assist in ensuring that documents received from different locations are
complete, properly coded, and ready for entry or review.
• Escalate discrepancies, gaps, or delays to the reporting manager.
4. MIS, Reconciliation, and Reporting Support
• Support preparation of monthly and periodic finance MIS reports and Donor
Report
• Assist in compiling data for budget tracking, expense summaries, utilization
reporting, and internal reviews.
• Support basic reconciliation of records across Excel sheets, statements,
vouchers, and internal trackers under supervision.
• Help prepare data for audits, donor reporting, internal finance reviews, and
management reporting.
5. Compliance and Control Support
• Maintain confidentiality and integrity of financial and organizational data.
• Follow internal finance processes, data management protocols, and
document control systems.
• Ensure all entries are accurate, properly supported, and made within
timelines.
• Support finance team in strengthening record discipline and document
readiness across locations.
6. Any Other work assigned by the Reporting Manager
Qualifications:
• Bachelor’s degree in Finance, Accounting, or a related field.
• 1-2 years of experience in finance or accounting roles, preferably in the NGO
sector.
• Basic understanding of accounting concepts such as vouchers, invoices,
ledgers, cash book, bank book, debits, credits, and expense classification.
• Basic working knowledge of MS Excel, MS Word, email, and digital file
management.
• Ability to work independently and collaboratively within a team
• Willingness to work in a centralized finance support role from Kolkata.
How to Apply: Please share your updated CV to hr@udyogini.org along with a
cover letter by May 20, 2026. Shortlisted candidates will be contacted for an
interview.
Do not forget to mention the name of the position in the subject line along with
the location in your mail.
